Having a successful business means you are ready to set bigger goals and soar to new heights. You have an amazing team but are lacking one vital member. A project manager: someone who has the knowledge and skill set to plan and put in place processes that will take your business to the next level. Having the necessary skill set to achieve great success is monumental to your business.
Team Member Communication
As a project manager, the importance of communication amongst your team can’t be stressed enough. Communication is vital to effectively convey your vision, ideas, goals, and any issues that may arise. A savvy communicator will have a firm understanding how to deliver details to their team through meaningful, strategic conversations. The role of the project manager includes encouraging their team members to push themselves a little further. With positive reinforcement to stay motivated and constructive criticism. Team members will begin to understand their value to the team. It’s the goal of a PM to develop relationships with their teams to help projects move smoothly.
Part of the communication process includes listening. It is a critical step in understanding any issues a business may be having. Start by listening to what each member has to share. Having an unbiased opinion on issues that are both good and bad will help you seek ways to fix them accordingly. Asking questions are paramount to understanding which processes and situations are working for the team and the business. The most important job of a project manager is updating all team members on any new changes, updated information, and additional details related to their tasks. Teams should meet on a regular basis to keep communication flowing in a positive direction.
Quality and Task Management
A project management professional takes charge in determining which key players and stakeholders are required for a given project and to what extent. Task management is a job that requires someone with an ample amount of experience to delegate tasks to appropriate team members. It’s up to the project manager to make sure everyone, including administration, has a clear understanding of where their focus must lie within each project.
A great tool for mapping out project assignments amongst a team is to use a RACI Chart. This chart is a matrix or block of activities or tasks and each team member’s name. The chart indicates which activity or task is assigned to whom. It states who responsible for it, accountable for it, was consulted about it, or who was informed about it. These assigned tasks should be displayed in a centralized location where they can be viewed at any given time. This will encourage others to collaborate with one another. Every team member including administration must be on the same page at all times.
The project management team is responsible for properly planning out each project which includes setting realistic deadlines. All details and expectations should be clearly communicated to the project start date. With proper planning, you can emphasize that efficiency is preferred over speed to ensure there is attention to detail. A project’s outcome is only as good as the communication behind it. To ensure the quality of work being done, team members should meet when each deliverable is completed. It’s the responsibility of the project manager to allow for multiple time blocks to review and critic all aspects of each deliverable as a team. Collaboration as a team will help you to build a stronger product.
Strategic Critical Thinking
An excellent project management professional has superior strategic critical thinking skills. They have the ability to look at a situation and analyze every detail. A project manager is brought onto a team to think outside of the conventional ways of what the team was previously doing. They can also determine what the primary indicators are for success. They have the authority to decide if a proposed project will be beneficial to the business’ overhead. They have the necessary skills to develop a well thought out plan that builds team-wide trust and success.
Strategic thinkers like project management professionals are proactive in their planning. They always have the “bigger” picture in mind. They have a day-to-day mindset while also thinking of the long-term impacts and results of a project. They are prepared for the worse with a backup plan for the primary plan. Project managers are driven by their forward focused mindset. And are focused on innovation and improvement while they strive to increase the value of the project, team, or business at hand. Ultimately, if you are looking to scale your business and reach a new level of success. You cannot maintain the same status quo as you have been doing in the past.
A project manager is the glue that keeps your team together. They are the foundation for building relationships through communication and strategic planning. They have the necessary project management skill set to organize your business plan to help your business achieve great success. Invest in your business and soar to new heights!